The All-In-One Maintenance Tracker For Car Enthusiasts
Organize maintenance, upgrades, detailing, and fuel economy for every vehicle you own — all in one simple Notion workspace.
Get organized. Stay on schedule. Help your vehicle last as long as possible.
Whether you’ve got one daily driver or a full garage of project cars, this Notion template makes it easy to manage every detail of your automotive life. Built specifically for car enthusiasts, the Gearhead Tracker helps you:
✅ Log Maintenance & schedule service
✅ Track Fuel Fill-Ups with automatic MPG calculations
✅ Store Important Docs — receipts, insurance slips, accident photos
✅ Log Detailing Sessions to take pride in your vehicle’s appearance
✅ Organize Modifications with install notes and part numbers
✅ Manage Multiple Vehicles side by side
No subscriptions. No clutter. Just an organized way to stay on top of your car’s service history.
Built by a verified Notion Ambassador for smooth performance and smart automation.
Pay once, use it forever.
I used to find it impossible to stay on top of the maintenance schedule for all 4 of my vehicles… Until I developed a system to keep track of everything.
With two 4×4 trucks, a highly modified car, and a motorcycle, I found myself guessing when scheduled maintenance needed to be done.
My tracking system consisted of a filing cabinet full of paper receipts and watching for my odometer to hit another 5,000 km for an oil change.
When was the last time I changed the differential fluid?
How long has it been since I rotated the tires?
What type of motor oil did I use last?
I might have been able to get by with remembering this info for 1 vehicle but with 4 of them in our household, it was impossible.
I decided that I needed to get organized because I want my vehicles to last as long as possible.
And the #1 way to make sure you car lives a long life is to stay on top of maintenance.
So I developed the Gearhead Tracker.
An all-in-one vehicle maintenance tracker that’s built using the Notion framework.
If you aren’t familiar, Notion is an incredibly popular productivity and organization app.
Ali Abdaal uses it to organize his 6.3M subscriber YouTube channel. Toyota’s Frontier Research Center uses it to streamline their morning meetings.
And now I use it to keep track of all of my vehicle information.
Here’s what the Gearhead Tracker can do for you:
Track vehicle maintenance
Log your car’s entire service history all in one spot. Organize with categories, upload a receipt, and list the date, mileage, and who performed the work.
Calculate fuel economy
Log every fuel fill-up and the Gearhead Tracker will automatically calculate your fuel economy. Choose between MPG and L/100 km, upload a receipt, and list the station location.
Store insurance information
Store your policy number, effective/expiry date, and upload your insurance slip.
Log accident reports
Log accidents including date, accident report number, the other driver’s information, and photos of the damage.
Schedule upcoming service in a calendar
View upcoming services and detailing tasks in a list or calendar format.
Create a list of modifications
Keep a record of every modification and upgrade you do to your vehicle. Store information like date/mileage of installation and warranty information.
All for as many vehicles as you want, for one price.
Access all of your tracking information from the desktop or mobile app.
Haven’t used Notion before? A 14 minute long tutorial video is included to walk you through how to use it.
No more spreadsheets, lost paperwork, or apps that want a subscription.
Just one template — pay once, use it forever.
Frequently Asked Questions
Do I have to use Notion?
Yes, the Gearhead Tracker is a template to be used within the Notion app. Sign up for a free Notion account, duplicate the tracker into your workspace, and begin logging your vehicle information.
I’m not great with Notion. Will I be able to figure this out?
Definitely. The template is beginner-friendly, and if you can use a simple app or spreadsheet, you’ll feel right at home. Plus, a tutorial video is included to walk you through everything step by step.
Is there a fee for each vehicle?
No! There is a one-time price for the Gearhead Tracker – you’re free to add as many vehicles as you want.
Is this a one-time payment or subscription?
The Gearhead Tracker has no subscriptions or recurring fees. Just a single payment for lifetime access.
Is this just a spreadsheet or checklist?
Not at all. It’s a fully interactive Notion dashboard with built-in automation for MPG calculations, recurring service reminders, and filtered views to quickly see what each vehicle needs.